Documents Required to Export a Car from the UK in 2026 (Checklist)

1. V5C registration certificate (logbook)
2. V5C/4 — Notification of Permanent Export slip
3. GB EORI number (HMRC)
4. CDS export declaration (filed by your forwarder)
5. Commercial or pro-forma invoice
6. Marine insurance certificate
7. Booking confirmation / dock receipt
8. Bill of Lading (after sailing)
9. Exporter passport copy
10. Destination-specific extras (CRI for Nigeria, RIV for Canada, asbestos declaration for Australia)

The V5C/4 is the tear-off slip at the bottom of your logbook. Fill in destination country and date, sign it, post to DVLA, Swansea, SA99 1BD before the vessel sails. Keep a dated photo of the slip and the envelope.

If the V5C is lost, apply for a duplicate using V62 at least four weeks ahead — DVLA cannot process exports without it.

Every export needs a CDS declaration submitted under a GB EORI. EORI is free from gov.uk and arrives within 5 working days. CDS is filed by your forwarder using the data you provide — VIN, make, model, commodity code, CIF value, port of loading and destination. See the deep dive in the UK Vehicle Export Guide.

Customs uses the invoice value to calculate duty in the destination country. Show parties, VIN, mileage, year, agreed value in GBP, currency and incoterm (FOB / CIF / DDP). Headed paper, signed and dated.

- V5C original → posted with the BL pack to the destination consignee.
• V5C/4 → posted to DVLA before sailing.
• EORI, CDS reference, invoice copy, BL copy → keep for 6 years (HMRC retention rule).
• Insurance certificate → kept by exporter, copy to consignee.

Ship Cars RoRo files the CDS declaration, prepares invoice templates and chases the Bill of Lading on every booking. Call or WhatsApp +44 (0)1495 320540, email info@shipcarsroro.co.uk or request a quote.

The headline freight rate is only part of the landed cost. The freight figure covers collection or drop-off at the UK load port, terminal handling in the UK, export customs entry, the ocean leg and standard marine transit cover. It does not cover destination-side costs, and those are where budgets slip:

- Import duty and local taxes at Export a Car, assessed on the customs value of the vehicle rather than on what you paid for it.
• Destination terminal handling and delivery order fees, typically the equivalent of £150–£400 depending on the port.
• Clearing agent fees — usually £150–£350, and effectively unavoidable where the customs system requires a registered broker.
• Storage if clearance stalls. Free time is normally 3–7 days after discharge, then daily demurrage.
• Inland delivery from the arrival port to the final address.

Ask for a landed-cost estimate rather than a freight quote when comparing suppliers — two quotes that look £200 apart on freight can be £900 apart once Export a Car charges are added. Our quote form returns freight plus an itemised estimate of the destination charges we can see in advance.

Around that, plan for:

1. Days 1–3 — booking and documents. Quote accepted, sailing reserved, V5C and invoice supplied, export entry prepared.
2. Days 3–10 — collection and delivery to port. The vehicle is collected or driven in, inspected and photographed, and receipted at the terminal.
3. Loading and departure. RoRo units are driven aboard; container loads are stuffed and lashed at the depot, then delivered to the quay. The bill of lading is issued after departure.
4. Ocean leg. Transit varies by service and any transhipment. Transhipment routings add roughly 5–10 days.
5. Arrival and clearance at Export a Car. Duty and taxes assessed and paid, delivery order released, vehicle collected within the free-time window.

Build a two-week buffer into any plan that depends on the vehicle being available on a fixed date — vessel schedules move, and customs queues at Export a Car are outside any forwarder's control.

Customs at both ends work from documents, not from phone calls. Assemble these before the vehicle is booked onto a sailing:

- V5C logbook (original, not the green slip). This is the proof of title UK export customs and Export a Car customs both work from.
• Purchase invoice or bill of sale showing a realistic value — undervaluing is the single most common cause of a customs hold.
• Photo ID and proof of address for the exporter and the consignee.
• Bill of lading — issued after loading, and the document that releases the vehicle at Export a Car.
• Export customs entry (CDS) filed by your forwarder, plus the NOVA/HMRC notification where the vehicle is leaving the UK permanently.
• Insurance certificate confirming cover and the agreed value for the voyage.

Where Export a Car requires pre-shipment inspection, roadworthiness certification or an import permit, that document has to exist before loading — it cannot be obtained retrospectively once the vessel has sailed. Our customs clearance guide walks through each stage in order.

- Share a container. Two vehicles in a 40ft box typically cut the per-unit rate by 30–40% against sole use. See how shared loading works.
• Be flexible on the load port. Southampton, Immingham, Liverpool and Tilbury each serve different trades; moving one sailing or one port can change the rate materially. Compare the UK export ports.
• Avoid the peak. Rates firm up ahead of the summer relocation window and around the Chinese New Year equipment squeeze. Booking three to four weeks out is usually the sweet spot.
• Choose RoRo where the vehicle allows it. RoRo is cheaper than container for a standard, driveable car; container earns its premium for high-value, non-runner, modified or parts-laden shipments.
• Get the value right first time. A customs query at Export a Car costs more in storage than any freight saving you might have made.